Infrastructure only — not legal advice. This handbook offers folders, templates, and tooling. It is not a law firm. Nothing here is legal advice.
Footing Handbook · v1.0
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FCFCOA · Division 2 · Parenting & Property v1.0 · 2026

An operating system for representing yourself in the Family Court of Australia.

A handbook of workflow, tooling, and discipline for self-represented litigants — derived from a live case in active final-hearing preparation. The system, not the strategy. Folders, drafting standards, evidence management, AI configuration, and the cadence that holds it together.

Court
FCFCOA · Division 2
Matter
Parenting / Property
Length
7 chapters · ~12,000 words
Status
In active use · Brisbane
Scope. This is the system, not legal advice. It assumes you're proceeding through the Federal Circuit and Family Court of Australia (FCFCOA), most likely in Division 2, parenting and/or property, with or without an Independent Children's Lawyer (ICL). It is opinionated about workflow, tooling, and discipline — not about strategy in your specific matter.
I
Chapter one · Foundations

The ecosystem.

Principles, digital infrastructure, drafting standards, parallel workstreams, evidence, your professional network, and the cadence into final hearing. Ten parts — the connective tissue everything else hangs from.

Part 01

Principles before tools.

Tools change. The principles below are what determine whether the ecosystem holds together once you're under pressure.

1.1 Single source of truth

Maintain one Master Working Document (MWD), in one place, with a stable identifier (e.g. a Google Doc you reference by document ID). Everything important about your matter — parties, orders to date, key issues, timeline, evidentiary themes, professional contacts, hearing dates — lives there. Every new working session begins by re-anchoring to that brief.

This sounds obvious. The reason it matters: SRL work fragments rapidly across emails, draft documents, screenshots, and chat sessions. Without a master brief, you'll forget what you've already established, contradict yourself in correspondence, and re-litigate decisions you already made.

1.2 Compartmentalisation

Do not run drafting, strategy, evidence review, and emotional processing in the same session. They contaminate each other. Use separate working sessions (and, if you're using an AI assistant, separate chats) for:

  • Drafting — affidavits, submissions, correspondence
  • Strategy — what to do, when, and why
  • Evidence review — combing through messages, emails, documents
  • Procedure — rules, forms, deadlines, service
  • Wellbeing — your own state, sleep, food, regulation

Each session anchors to the MWD. Outputs go back into the brief or into the document store. This protects you from rabbit-holing and from one bad afternoon corrupting the rest of your case prep.

1.3 Sustainable pace

A contested final hearing is often 12–24 months away from filing. You cannot sprint that distance. Build a rhythm you can sustain: fixed blocks of case work, hard stops, weekly review, monthly stocktake. If you are neurodivergent, build accommodations in deliberately — externalised checklists, calendar reminders, single-task focus blocks, decompression after court-adjacent calls.

1.4 Adversarial assumption

Assume the other side is recording, screenshotting, and archiving. Assume nothing you say in writing to or about the other party is private. Assume every communication may end up in evidence — yours or theirs. Communicate in writing wherever possible, in measured tone, ideally through a single agreed platform (OurFamilyWizard, AppClose, or equivalent).

Part 02

Digital infrastructure.

2.1 Cloud workspace

Pick one ecosystem and live in it. Google Workspace is the worked example here (Drive, Docs, Gmail, Calendar, Sheets, Apps Script) because the tooling is mature and AI integrations are strong. Microsoft 365 is equivalent and works fine.

Whatever you pick:

  • Personal account, not work account. Work accounts get revoked.
  • Two-factor authentication on, preferably hardware key or authenticator app, not SMS.
  • A dedicated email address for legal matters (not your everyday inbox).
  • Paid plan with enough storage — court matters generate gigabytes of evidence.

2.2 Folder structure

The full folder map — including each folder's purpose and rules — lives in Chapter II. The short version: ten numbered folders with a stable naming convention.

2.3 Naming conventions

Pick one and never deviate:

YYYY-MM-DD_DocType_ShortDescription_vN.ext

Examples:

  • 2026-04-05_Calderbank_v10_FINAL.docx
  • 2026-03-26_Decision_CSAgency_Reason3.pdf
  • 2026-04-12_Affidavit_Father_Compliance_v3.docx

ISO dates sort correctly. Version numbers prevent confusion. "FINAL" stops you opening the wrong file at 11pm.

2.4 Master Working Document

The MWD is the only file you'll open every session. The full structure — header, parties, children, property pool, procedural history, issues, evidentiary themes, authorities, tasks, deadlines, risk register, communication log, costs, session log — is walked through in Chapter III.

Update at the end of every working session. If the brief is more than two weeks out of date, your ecosystem has decayed.

2.5 AI assistant configuration

If you use an AI assistant (Claude, ChatGPT, etc.), set it up deliberately. Full configuration including the hard rules and a copy-paste project instructions block lives in Chapter VI. The short version:

  • Connect your cloud workspace via official connectors so the assistant can read your Drive, Gmail, Calendar.
  • Brief it once, well. Settled description of your matter, role, communication preferences, formatting conventions.
  • Anchor every session by having it fetch the MWD at the start.
  • Compartmentalise chats as in §1.2.
  • Never let the assistant send anything on your behalf. Drafts only. You review, you send.
  • Be aware of integration limits. Most AI Drive integrations read Google Docs reliably but struggle with HTML, binary files, and spreadsheets. Convert source material to Docs format when you need the assistant to read it.

2.6 File conversion pipelines

You will accumulate evidence in inconvenient formats: .msg Outlook emails, HTML exports from messaging platforms, PDF discovery from the other side. Build small Apps Script (or equivalent) utilities to bulk-convert these to Google Docs so they are:

  • Searchable across your whole drive
  • Readable by your AI assistant
  • Indexed by date
  • Quotable in affidavits without retyping

Useful converters to have:

  • .msg → Google Doc (preserves headers, body, attachments listed)
  • PDF → Google Doc (with OCR for scanned documents)
  • HTML message export → Google Doc per conversation thread
  • JSON exports → flat text

Build these once, save the scripts in your 99_Admin/ folder, reuse forever.

Part 03

Document drafting standards.

3.1 Affidavit formatting

Establish a single standard and apply it to every affidavit you ever file. The full Affidavit chapter covers format conventions in detail. Highlights:

  • Font: Arial 12pt body, 11pt for footnotes
  • Paragraph numbering: Sequential through the document, bold numbers
  • Part headings: Bold caps, e.g. PART A — BACKGROUND
  • Sub-paragraphs: Indented (720 twips, i.e. half an inch), labelled (a), (b), (c)
  • Annexures: Labelled "Annexure A", "Annexure B"; referenced in body as "a copy of which is annexed and marked 'Annexure A'"
  • Jurat: Standard wording per FCFCOA rules; signed and witnessed correctly (electronic signing rules differ by state)

Save a clean template. Never rebuild this from scratch.

3.2 The five drafting workflows

Different documents need different processes. Don't conflate them.

Document typeProcess
AffidavitOutline → draft per part → evidence cross-check → external review → finalise → swear/affirm → file → serve
SubmissionsIssues list → authority research → structure → draft → tighten → finalise
CorrespondenceDraft → cool off → review → send (always assume it will be tendered)
SubpoenaIdentify recipient → identify documents/categories → draft schedule → draft request → file → serve on recipient and on the other parties → tender at hearing
Calderbank offerStrategy first → draft terms → research costs implications → multiple iterations → serve correctly → diarise expiry

3.3 Subpoena drafting

The mechanics matter and they are routinely got wrong.

  • APP 12 / Information Privacy Act request letters are not subpoenas. They are voluntary disclosure requests under privacy law. Useful for getting your own records from agencies. No service obligations.
  • Subpoenas to produce / give evidence / both are court process. They must be issued by the court, served on the recipient, and served on every other party (including the ICL) within the rule-specified timeframe. Failing to serve other parties is a common SRL error and gets the subpoena set aside.
  • Schedule of documents must be specific. "All documents relating to X" is too broad and will be objected to as oppressive. Identify document types, date ranges, custodians, and accounts.
  • Common subpoena targets in family matters: telecommunications providers (CDR, cell site data, account records), police (QPRIME / event records), schools, treating clinicians, supervised contact centres, child protection departments, social media platforms, banks.
  • Conduct money must be tendered with the subpoena for non-corporate recipients.

3.4 Chronologies

Build at least one master chronology. Consider building several:

  • Procedural — every filed document, every order, every appearance
  • Evidentiary themes — one per major issue (e.g. "alleged coaching", "communication breakdown", "child's school refusal")
  • Specific actors — e.g. every documented interaction with the ICL, every interaction between the children and a specific professional

These get tendered or used to brief witnesses. Build them in a spreadsheet (date / actor / event / source / annexure reference) so they sort and filter cleanly.

3.5 Case notes / authorities

When you find an authority you'll rely on, write a short structured note: citation, court, judge, parties, facts in 3 sentences, principles relevant to your matter, paragraph references. Save in 05_Authorities_and_Research/. By the time you reach final hearing you should have 15–30 of these and know each one cold.

Part 04

Parallel workstreams.

Family law rarely runs on one track. Plan for parallel matters and the interactions between them.

Family law proceedingsThe main event.
Child supportServices Australia assessments, objections, change-of-assessment applications, AAT reviews.
DVO / FVO mattersSeparate jurisdiction (state magistrates), but evidence overlaps.
Adjacent civil disputesProperty co-ownership disagreements, contract disputes, anything QCAT-eligible (in Queensland) or the equivalent civil tribunal in your state.
Criminal mattersIf police involvement has occurred, even without charges.
Disclosure to third partiesSchools, healthcare providers; respect Harman undertakings.

Track each on its own one-page summary in the MWD. Note any cross-jurisdictional risks (e.g. statements made in one matter being used in another, Harman undertaking considerations, costs orders compounding).

Part 05

Evidence management.

5.1 Acquire early

Don't wait until you need evidence to start gathering it. By the time you need it, sources may be gone (deleted accounts, expired retention, archived backups).

Priority captures:

  • Your own messaging platform data exports (Facebook, Instagram, WhatsApp, iMessage, Signal, email accounts) — every platform has a data download tool; use them
  • Phone call logs from your carrier (download monthly statements while available)
  • Bank statements — full account history, not just summaries
  • School records — formal request to the school; they're obliged to hold them
  • Medical records — written authority to release
  • Police records — apply through state-specific RTI or freedom-of-information processes

5.2 Don't destroy

Once proceedings are foreseeable, destroying or altering evidence is a serious problem. Preserve devices, accounts, and records even if they're embarrassing to you. The other side's discovery requests will reach them anyway.

5.3 Email retrieval

Searching email reliably across years requires structure. Useful filters:

  • Combine sender/recipient domain (not just address) with date range
  • Search by attachment type (e.g. has:attachment filename:pdf)
  • Use labels for matter-specific tagging
  • Export important threads to Google Docs for archival and AI assistant access

5.4 Messaging exports

Modern messaging exports (Facebook, Instagram, WhatsApp) ship as nested folder structures with HTML conversations and media. They are not easy to search without preprocessing. Either:

  • Convert HTML conversations to Docs (per §2.6) for native search, or
  • Index them with a tool like grep -r if you're command-line comfortable, or
  • Load them into an AI assistant that can read HTML (most can't read HTML directly from Drive — upload to chat or convert first)
Part 06

Professional support network.

You are self-represented, not isolated. Build a network of professionals around you.

6.1 Standby solicitor

Even if you're SRL, retain a relationship with a family lawyer who knows your matter at a high level. You may need them for spot reviews of significant filings, discrete advice on tactical questions, advocate-on-the-day if you become unable to appear, and witnessing affidavits. Pay for an initial consult to establish the file. Use them sparingly thereafter.

6.2 Therapist / psychologist (yours)

Find one with forensic experience if available. Not because they will give evidence (they often won't), but because they understand how court processes affect clients and won't accidentally write notes that damage your matter. Prioritise privacy of records, a clear understanding that the therapeutic relationship is for you (not the litigation), and awareness that their notes may be subpoenaed.

A diagnostic letter from a treating clinician (e.g. confirming ADHD, ASD, AuDHD, anxiety) can be useful court material when communication or executive function is in issue.

6.3 Child's clinician

If your children see their own therapist, keep that relationship strictly separate from the litigation. The clinician is for the child's wellbeing, not for evidence-gathering. Treating clinicians for children are usually reluctant to engage with court processes and rightly so. Don't push.

6.4 Financial / accounting

Family law generates financial complexity: child support, property division, legal cost financing. Consider:

  • An accountant familiar with family-law-relevant financial disclosure
  • A finance broker (commercial mortgage broker if you have business or equity-secured options)
  • A financial counsellor (free, through National Debt Helpline 1800 007 007) if you're under stress

6.5 Family / friends / community

Identify two or three people who you can decompress with after court-adjacent events, who will check in on you weekly, and who can mind children or drive you somewhere if a hearing day implodes. Do not litigate at them. They are support, not strategy.

Part 07

Hearing preparation cadence.

A workable rhythm leading into a final hearing. The interactive timeline lives in Chapter VII.

Time before hearingFocus
12+ monthsBuild the ecosystem (this handbook). Pleadings, interim positions, evidence acquisition.
6–12 monthsDisclosure complete. Subpoenas issued. Family report (if applicable) underway.
3–6 monthsAffidavit material drafted. Authorities researched. Calderbank offer considered.
6–8 weeksAffidavits filed. Trial bundle preparation. Cross-examination prep.
2–4 weeksFinal amendments. Witness liaison. Logistics (printing, accommodation if needed).
Final weekRead everything. Sleep. Don't draft anything new.
Part 08

Practical setup checklist.

The interactive, filterable, locally-persisted version of this checklist is in Chapter VII. The static version, for reference:

Week 1
  • Create dedicated email address for legal matters
  • Set up cloud workspace with 2FA
  • Build folder structure (§2.2)
  • Create MWD skeleton (§2.4)
  • Get initial advice from a family lawyer
Month 1
  • Export all relevant messaging data (Facebook, Instagram, WhatsApp, etc.)
  • Download 24 months of phone records from carrier
  • Download 24 months of bank statements
  • Request school and medical records
  • Identify standby solicitor
  • Identify therapist / psychologist
  • Establish communication channel with other party (e.g. OurFamilyWizard) if appropriate
Month 2–3
  • File initiating documents (or respond to existing)
  • Complete financial disclosure (Form 13 / 13A)
  • Build affidavit template
  • Build subpoena templates
  • Build chronology spreadsheet
  • Build authorities folder
Ongoing — weekly
  • Update MWD
  • File new evidence into folder structure with correct naming
  • Review upcoming deadlines (Calendar)
  • Decompress
Ongoing — monthly
  • Stocktake: what's drafted, what's missing, what's at risk
  • Review folder structure integrity
  • Check storage limits and backup
  • Check in with therapist
  • Check in with standby solicitor
Part 09

Things that go wrong.

A short list of preventable failures.

  • !
    No backup. One corrupted file or revoked account and months of work is gone. Two-location backup minimum.
  • !
    Service errors. Filing without proper service, or with the wrong parties served, gets material struck out or subpoenas set aside.
  • !
    Tone in correspondence. Hot emails get tendered. Every email is potential evidence. Write each one as if a judicial officer will read it.
  • !
    Affidavit hearsay. Stating what other people told you, without identifying them, is inadmissible. Source every fact.
  • !
    Annexure mismatches. "Annexure D" referred to in paragraph 27 but actually labelled "Annexure E" in the bundle. Check twice.
  • !
    Calendar drift. A missed deadline is often unrecoverable. Use one calendar, set 14-day and 48-hour reminders, never rely on memory.
  • !
    Burnout. SRL litigants who burn out late in the case lose hearings they should have won. Sustainability is strategy.
Part 10

What this ecosystem is not.

It will not

  • Replace legal advice on substantive law
  • Win a case you should lose on the facts
  • Protect you from a determined and well-resourced opponent
  • Compensate for an inability to maintain composure under cross-examination

It will

  • Let you find any document in under 30 seconds
  • Let you draft a Calderbank offer or a subpoena in hours rather than days
  • Let you walk into final hearing with everything in order
  • Let you sleep, because you know where everything is
That is what infrastructure buys you: not victory, but capacity.
II
Chapter two · Foundations

Folder map.

Ten numbered folders. Each one's purpose, contents, and rules. Click any folder to open its README in detail.

The shape below is what you unzip into your synced cloud workspace. Numeric prefixes hold sort order regardless of filesystem locale. Each folder has a README explaining what goes inside and what doesn't.

Drive · /CaseName_FileNo/
  • CaseName_FileNo/
    • 00_MasterBrief/READMEsingle source of truth
    • 05_Authorities_and_Research/README
    • 07_Affidavits_Drafts/README
    • 08_Service_Receipts/README
    • 99_Admin/READMEpayments, logins, audit trail
One rule above all the others: files inside 01_Orders_and_Filings/ are immutable. They are the record. Don't edit, don't rename. If you need a working copy, copy elsewhere.

File-naming convention

Apply consistently everywhere:

YYYY-MM-DD_[In/Out]_DocType_ShortDescription_vN.ext

2026-04-05_Out_OtherSideSolicitor_CalderbankOffer.pdf
2026-04-12_Affidavit_Applicant_v3.docx
2026-05-14_Affidavit_Applicant_FILED.docx

ISO dates sort correctly. The In/Out prefix on correspondence sorts inbound and outbound apart at a glance. Use _FINAL or _FILED only when something has actually been filed or sent — that suffix is your "do not edit further" sign.

Common Australian family law starting authorities

For 05_Authorities_and_Research/. Build your own collection as the matter develops.

SourceWhat it gives you
Family Law Act 1975 (Cth)Primary statute
FCFCOA (Family Law) Rules 2021Procedural framework
Goode & Goode [2006] FamCA 1346Interim parenting principles
House v The King (1936) 55 CLR 499Appellate review of discretion
III
Chapter three · Foundations

The Master Working Document.

Your single source of truth. Thirteen sections, one file, one location. Open it first. Close it last. Click any section below to see what lives in it.

One MWD. No copies, no forks, no splits. Branch sub-documents go in their own folders and are linked from the MWD. Update at the end of every working session. If the brief is more than two weeks out of date, your ecosystem has decayed.
§0 Header block

The only section that should never be stale. Even when other sections are placeholders, the header is current.

CourtFederal Circuit and Family Court of Australia
Division[Division 1 / Division 2]
Registry[REGISTRY]
File number[FILE NUMBER]
Judicial officer[JUDGE / JUDICIAL REGISTRAR / SENIOR REGISTRAR]
Date of filing[YYYY-MM-DD]
Next event[EVENT TYPE — YYYY-MM-DD]
Final hearing[YYYY-MM-DD or "not yet listed"]
Last MWD update[YYYY-MM-DD]
§1 Parties and representation

For each party: full legal name, DOB, address (or "withheld" if protected), representation status, solicitor and counsel contacts.

Other rows in this section:

  • Independent Children's Lawyer — name, firm, appointment order date
  • Expert witnesses / report writers — family report writer, single experts, your experts
  • Other professionals — standby solicitor, your therapist, child's clinician (kept strictly separate), accountant
§2 Children

One block per child: full name, DOB, school/childcare, treating clinicians, diagnoses or neurodevelopmental notes (keep factual and sourced), current care arrangements, care arrangements per orders. The gap between "current" and "per orders" is often the live dispute.

§3 Property pool

Asset / liability table with value (and value date), title-holder, and "disputed?" column. Two rows at the bottom: Net pool — my position and Net pool — other side's position. The delta tells you how far apart you are.

§4 Procedural history

Chronological. Every filed document, every order, every appearance. Cross-reference to the actual PDF in 01_Orders_and_Filings/. Four columns: date, event, document or order, file reference.

This is what you scan when someone asks you "what stage is your matter at?" — and what you cite in submissions when you need to remind the court how it got here.

§5 Issues in dispute

For each issue: a heading (e.g. "live with arrangements for the children"), my position, other side's position, ICL position if known, and status (interim orders in place / disputed / agreed).

If you can't articulate the other side's position fairly, you don't yet understand the dispute.

§6 Evidentiary themes

The five or six storylines you intend to prove (or defend against). For each: what I'm proving, evidence (with paths into 03_Evidence/), witnesses, risks — what the other side will say and where your weak points are.

This is the section that takes the longest to settle and most needs you to think hard. If a theme can't be reduced to a sentence, it's two themes.

§7 Authorities

Cases and statutory provisions you intend to rely on. Full notes (citation, court, facts, principle, application) in 05_Authorities_and_Research/. This section just lists them: citation, court, what theme they support, link to note file.

By final hearing you should have 15–30 authorities and know each one cold.

§8 Pending tasks

Task, owner, due date, status. Status is one of: Drafting / Reviewing / Awaiting input / Filed / Done. Roll this up to your calendar; the calendar is what fires the reminders, the MWD is what gives them context.

§9 Upcoming deadlines

Separate from pending tasks because deadlines are hard. Columns: deadline, date, days remaining, where it's diarised (so the diarising itself is auditable).

§10 Risk register

What could go wrong, how likely, how impactful, what you're doing about it. Examples: key witness unavailable, contested family report, costs exposure on a Calderbank, late disclosure of damaging evidence, your own health. Don't catastrophise; do enumerate.

§11 Communication log

Strategic decisions, not contents. The actual correspondence lives in 02_Correspondence/ and in the rebuttal tracker spreadsheet. This section is for moments like "decided not to respond to email of YYYY-MM-DD — clearly bait, no useful purpose" — the why of communication choices, so you don't relitigate them.

§12 Costs and offers

Date, event, detail. Includes every Calderbank offer (terms summary, link to the served document), every counter, every expiry. Two running totals at the bottom: estimated costs to date (mine) and (other side, if known). This is the row that matters when costs are argued.

§13 Session log

A rolling log of what you did and when. Date, session focus, key output, next step. Helps you orient at the start of the next session without re-reading the whole brief — and surfaces when you've been working in the same area too long without progress.

The header is your stale-check. The "Last MWD update" date in §0 is the first thing to look at when you open the document. If it's more than two weeks ago, fix that before doing anything else.
IV
Chapter four · Drafting

Affidavits.

Format, structure, workflow, the five mistakes that lose credibility, the hearsay quick reference, and a swearing-day checklist. The form, not the substance.

Infrastructure, not legal advice. This chapter covers form, format, and process — not what you should say or how you should argue your matter. Get legal advice on the substance.
§ 4.1

What an affidavit is.

An affidavit is your sworn evidence in writing. It must:

  • Be in your own words, from your own knowledge
  • Distinguish clearly between what you saw/heard/did and what others told you
  • Annex documents being referred to, properly labelled
  • Be sworn or affirmed before an authorised witness (JP, lawyer, etc.)
  • Comply with the FCFCOA Rules and any directions order

If a paragraph would be inadmissible if you tried to say it from the witness box, it shouldn't be in your affidavit either.

§ 4.2

Format conventions.

Pick one standard and never deviate.

ElementConvention
FontArial, 12 point
Line spacing1.5
Margins2.54 cm (1 inch) all sides
Page numbersBottom centre, "Page N of M"
HeaderFile number, court, parties (short form)
Paragraph numberingSequential through document, bold
Part headingsPART A — BACKGROUND (bold caps)
Sub-paragraphsIndented 1 cm (720 twips), labelled (a), (b), (c)
Sub-subIndented further, labelled (i), (ii), (iii)
Annexure refs"a copy of which is annexed and marked 'Annexure A'"

Save a clean template. Use the same template for every affidavit you ever file.

§ 4.3

Standard structure.

COVER PAGE
  Court, registry, file number
  Parties (full names, roles)
  Document title: "Affidavit of [YOUR FULL NAME]"
  Filed by: [your details]

PART A — INTRODUCTION
  1. I am the [Applicant / Respondent] in this matter.
  2. I make this affidavit from my own knowledge except where indicated.
     Where I refer to matters told to me by another person, I identify
     them and believe what they told me to be true.
  3. [Any preliminary matters — purpose of affidavit, response to
     specific order, etc.]

PART B — BACKGROUND
  [Chronological narrative of relevant background]

PART C — [TOPIC 1]
  [Address each issue in its own part]

PART D — [TOPIC 2]
  ...

PART [LAST] — CONCLUSION  (optional)

JURAT
  Sworn / affirmed at [LOCATION]
  on [DATE]
  before me: [WITNESS NAME, QUALIFICATION]
  [WITNESS SIGNATURE]
  [DEPONENT SIGNATURE]

ANNEXURES
  [Each annexure on its own page, with cover page]
§ 4.4

Drafting workflow.

  1. Outline first. List the parts. List the paragraphs under each part. Don't write prose until the outline is settled.
  2. Source every fact. Beside each draft paragraph, note where the supporting evidence lives. If you can't source it, you probably can't say it.
  3. Draft part by part. Don't try to write the whole affidavit in one sitting. One part per session.
  4. Cross-check annexures. Every annexure referred to in the text must exist, be labelled correctly, and be in the bundle in the right order.
  5. External review. Have at least one trusted person (ideally your standby solicitor) read it. They'll catch what you can't see.
  6. Cooling-off period. Leave it 48 hours between final draft and swearing. You will spot things you missed.
  7. Print-check. Print the final and read on paper. Errors invisible on screen jump out.
  8. Swear/affirm. Before an authorised witness. Take ID. Take the annexures too — most witnesses will initial them.
  9. File and serve. Per the rules. Get receipts.
§ 4.5

The five worst affidavit mistakes.

First-person omniscience

You can only give evidence of what you know firsthand. Other people's actions and thoughts aren't yours to assert.

Bad
"The Respondent then went home and told her mother what had happened."
Better
"The Respondent left the carpark at approximately 5.15pm. I was later told by [NAME] that…"
Unsourced hearsay

Bare conclusions are inadmissible. Identify who said it, when, in what form.

Bad
"The child has been struggling at school."
Better
"On [DATE], I received an email from [TEACHER NAME], the child's Year 5 teacher, in which she stated [...]. A copy of that email is annexed and marked 'Annexure C'."
Argument dressed as evidence

State the facts. Let submissions do the inference. Conclusions in evidence get struck.

Bad
"It is obvious that the Respondent has been alienating the child."
Better
State the facts that support the inference. Let the court (or your submissions) draw the conclusion.
The dump

Annexing 80 emails when 4 will do. The court reads what you ask it to read. Anything beyond that is decoration — and it costs you, because it signals you can't tell what's important.

Emotional venting

Every adjective costs you credibility. Quote, don't characterise.

Bad
"The Respondent rudely yelled at me."
Better
"The Respondent raised her voice and said: '[exact words]'."
§ 4.6

Hearsay quick reference.

You can give evidence of
  • What you did, saw, or heard yourself
  • What you said to another person (your own words)
  • Documents you sent or received (annexed)
  • What another person told you, if you identify them and state your belief in its truth
You generally cannot give evidence of
  • What two other people said to each other when you weren't present
  • What other people told other people
  • Statements made by unnamed sources

Children's statements are a special category. Be careful: courts are alive to coaching and contamination concerns. If you must include something a child said, record verbatim, with date, time, location, and who else was present.

§ 4.7

Common pitfalls in family law affidavits.

  • Don't denigrate. Even when describing genuinely difficult behaviour, stay factual. Adjectives like "manipulative", "abusive", "narcissistic" without facts attached read as venting.
  • Don't speculate about diagnosis. Don't call the other parent narcissistic, borderline, or anything else clinical. Even treating practitioners are cautious about this. You're not qualified.
  • Don't put words in your child's mouth. Avoid "the child told me she hates her mother". Record what was actually said, verbatim, in context.
  • Don't include settlement offers. Privileged communications (Calderbank, without prejudice) are not for affidavits. They go in their own envelope at the end of trial if costs are argued.
  • Don't paraphrase orders. When referring to a court order, quote it exactly, with paragraph reference.
§ 4.8

Length.

Concise wins. A 30-page affidavit that says what's needed beats a 90-page affidavit that buries it. The court reads many affidavits. Help it find your point.

Interim affidavit (urgent application)5–15 pages
Trial affidavit (evidence-in-chief)20–60 pages
Reply affidavit5–20 pages

If you're past 60 pages, ask whether the extra pages are helping or burying.

§ 4.9

Before you swear.

Final checklist. If any box isn't ticked, you're not ready to swear.

  • Every fact is from your own knowledge OR has identified source
  • Every annexure reference matches an actual annexure
  • Annexures are in the order they're referenced in the text
  • Annexures are labelled correctly (A, B, C…)
  • No paragraphs of argument disguised as fact
  • No characterisations without supporting facts
  • No privileged communications included
  • Page numbers are correct
  • Header has correct file number and parties
  • Jurat is complete except for date/witness signature (filled at swearing)
  • You've read it cold, on paper
  • A trusted reviewer has read it
  • You've left it 48 hours since the final draft
V
Chapter five · Drafting

Annexures.

Cover pages, labelling, sequential ordering, bundle construction. An annexure is part of the affidavit, not a separate document — when you swear the affidavit you swear the annexures too.

Format only. The court's rules and any directions order govern over anything in this guide if there's a conflict.
§ 5.1

What an annexure is.

An annexure is a document referred to in your affidavit and attached to it. The annexure is part of the affidavit; it's not a separate document. When you swear or affirm the affidavit, you are also swearing or affirming that the annexures are what you say they are.

§ 5.2

Each annexure has a cover page.

Before each annexure, insert a single page that looks like this:

ANNEXURE 'A'
This is the annexure marked 'A' referred to in the affidavit of
[YOUR FULL LEGAL NAME] sworn / affirmed on [DATE] at [LOCATION]
before me:
[WITNESS NAME]
[WITNESS QUALIFICATION e.g. Justice of the Peace, Solicitor]

The witness signs each cover page when they witness the affidavit.

§ 5.3

Label sequentially.

Annexures are labelled in the order they are first referred to in the text:

  • First reference in text → Annexure A
  • Second → Annexure B
  • Third → Annexure C, and so on

If you go past Z, continue with AA, AB, AC (not A1, A2, A3 — that can confuse with sub-annexures).

§ 5.4

Reference correctly in the text.

Use this exact wording the first time you refer to each annexure:

"[…description of the document…], a copy of which is annexed and marked 'Annexure A'."

On subsequent references to the same document:

"as set out in Annexure A"
§ 5.5

Paginate the whole bundle.

Every page — affidavit body, cover pages, annexure content — gets a page number. Two options; pick one and apply it consistently:

  • Option A (short affidavits): Continuous numbering, bottom centre, "Page N of M".
  • Option B (long/multi-volume affidavits): Affidavit body uses one numbering; annexures restart at 1 within each annexure, with each annexure's page count noted on its cover page.
§ 5.6

Don't edit the annexure.

If you annex a document, you annex it as it is. You don't:

  • Highlight it
  • Add notes in the margins
  • Crop out parts you don't want shown
  • Re-type it (unless re-typing is necessary because the original is illegible — and then note that)

If you want to highlight a specific passage, do it in the body of your affidavit by quoting the passage with paragraph reference.

§ 5.7

Conventional references by document type.

Document typeConventional reference
Email"An email from [SENDER] to [RECIPIENT] dated [DATE], a copy of which is annexed and marked 'Annexure A'."
Email chain"A chain of emails between [PARTIES] dated [DATE RANGE], a copy of which is annexed and marked 'Annexure B'."
Letter"A letter from [SENDER] to [RECIPIENT] dated [DATE], a copy of which is annexed and marked 'Annexure C'."
Text / SMS"A copy of text messages exchanged between [PARTIES] between [DATE] and [DATE], annexed and marked 'Annexure D'."
Photograph"A photograph I took of [SUBJECT] on [DATE] at [LOCATION], a copy of which is annexed and marked 'Annexure E'."
Document (order, report)"A copy of [DOCUMENT TITLE] dated [DATE], annexed and marked 'Annexure F'."
Bank statement"A copy of [ACCOUNT HOLDER]'s [BANK] account number [LAST 4 DIGITS ONLY] statement for the period [DATE RANGE], annexed and marked 'Annexure G'."
§ 5.8

Working folder structure.

Inside 07_Affidavits_Drafts/, for each affidavit you draft:

07_Affidavits_Drafts/
└── 2026-05-14_Affidavit_Applicant_v3/
    ├── 2026-05-14_Affidavit_Applicant_v3.docx
    ├── Annexures/
    │   ├── A_Email_2026-03-12.pdf
    │   ├── B_EmailChain_2026-03-15to20.pdf
    │   ├── C_Letter_OtherSide_2026-04-01.pdf
    │   ├── D_TextMessages_2026-02-01to28.pdf
    │   └── ...
    └── Annexures_Bundle.pdf      ← merged, paginated, cover-paged

The merged Annexures_Bundle.pdf is what you swear and serve.

§ 5.9

Building the final bundle.

  1. Convert the affidavit body to PDF
  2. For each annexure: create the cover page (use a template), convert annexure content to PDF, merge cover page + content into a single PDF per annexure
  3. Merge in order: affidavit body → Annexure A → Annexure B → …
  4. Paginate the merged PDF
  5. Verify: every reference in the text matches a present annexure; nothing missing; nothing extra
  6. Print for swearing (most witnesses will want paper)
§ 5.10

When the other side's affidavit drops.

  1. Save to 01_Orders_and_Filings/Filed_by_Other/
  2. Open the Correspondence & Rebuttal Tracker and log every contested factual assertion with its paragraph reference
  3. Annexures attached to their affidavit are part of their evidence, not yours — don't re-annex them to your reply unless you have a reason
  4. Plan your reply: which paragraphs do you contest, which do you accept, which do you ignore (because contesting trivial points hurts more than it helps)?
§ 5.11

Quick mistakes to avoid.

  • ×
    Labelling annexures in alphabetical order of topic rather than order of first mention
  • ×
    Two documents marked 'Annexure A' (happens when drafts get merged)
  • ×
    Annexure cover pages without the witness's signature
  • ×
    Annexures referenced in the affidavit but missing from the bundle
  • ×
    Annexures in the bundle but never referenced in the affidavit (suggests dump)
  • ×
    Editing the annexure content
  • ×
    Including documents that aren't yours to disclose (e.g. third-party private records you weren't authorised to obtain)
VI
Chapter six · Operating

The AI assistant.

How to configure Claude (or any AI) to be a steady operational partner inside the ecosystem, not a chatbot that re-introduces itself every turn. Hard rules, workflow patterns, and a copy-paste project instructions block.

An AI assistant is infrastructure, not counsel. It helps you draft, organise, and track. It does not give legal advice, predict outcomes, or send anything on your behalf.
§ 6.1

Hard rules.

The eight non-negotiables that govern how the assistant behaves inside the SRL ecosystem.

Rule 01
Infrastructure only, not legal advice

The assistant helps you run the system — folders, drafts, formatting, tracking. It is not telling you what to argue, predicting outcomes, interpreting orders, advising on strategy or settlement, or telling you whether your case is strong or weak. When you ask a substantive legal question, the assistant should say so plainly and suggest you put it to a lawyer.

Rule 02
Never send anything

The assistant can draft emails, letters, applications, affidavit sections — but it never sends, files, or serves. You review and dispatch. If the assistant has email or Drive tools, it operates in read-and-draft mode only.

Rule 03
Anchor every session to the MWD

At the start of every working session, the assistant reads 00_MasterBrief/Master_Working_Document.md and confirms current state plus likely focus. If the MWD is more than two weeks old, it flags this gently. A stale MWD makes everything else unreliable.

Rule 04
Compartmentalise

A single session focuses on one of: drafting, strategy and planning, evidence review, procedure, research, or wellbeing. If the conversation crosses categories, the assistant names it and suggests a separate session for the secondary topic.

Rule 05
Use the file conventions

File naming: YYYY-MM-DD_DocType_ShortDescription_vN.ext. Folder placement per the README. Affidavit format per the Affidavit Drafting Guide. Annexures per the Annexure Format Guide.

Rule 06
Source every fact

In drafting, every assertion of fact ties to a source. If the assistant is writing prose for an affidavit and doesn't know the source, it marks [SOURCE NEEDED] and continues. Never invent sources, dates, or details.

Rule 07
No personalisation of contested matters

Correspondence to the other side, ICL, court, or third parties is factual, professional, measured. No characterisation of the other party. No emotional content. Every word as if a judicial officer will read it.

Rule 08
Wellbeing

If the user appears to be in a degraded state (long sessions, late at night, signs of distress), the assistant may briefly acknowledge it and suggest a pause. It doesn't psychoanalyse. It doesn't pivot into therapy. It notes and offers a stopping point.

§ 6.2

Workflow patterns.

Five repeating session shapes. The assistant should recognise these and follow them.

Pattern AStart of session
1. Read 00_MasterBrief/Master_Working_Document.md
2. Confirm focus for this session
3. Read any directly relevant sub-documents
4. Begin work
Pattern BDrafting an affidavit
1. Confirm which part is being drafted
2. Read Guides/Affidavit_Drafting_Guide.md if not already in context
3. Outline the part before writing prose
4. For each fact, identify source (in 03_Evidence/ or annexures)
5. Draft to current working file in 07_Affidavits_Drafts/
6. Flag hearsay, characterisation, and unsourced facts
7. Log to Session log in the MWD at end
Pattern CLogging incoming correspondence
1. Save the document to the appropriate 02_Correspondence/ subfolder
2. Open Guides/Correspondence_Rebuttal_Tracker.xlsx
3. Add a row: date, from, channel, summary, key claims, response required, deadline
4. If claims need rebuttal in the next affidavit, link to Evidentiary theme in MWD §6
Pattern DAdding an authority
1. Create 05_Authorities_and_Research/[citation_shortform].md from the authority note template
2. Add to MWD §7 (Authorities table)
3. Note which evidentiary theme it supports
Pattern EIssuing a subpoena
1. Identify recipient and document categories
2. Draft schedule (specific document types, date ranges, custodians)
3. Save draft to 04_Subpoenas/Drafts/
4. Remind user: file with court → serve on recipient → serve on every other party (including ICL)
5. Once issued, move to 04_Subpoenas/Issued/
6. Diarise produced-by date
§ 6.3

Out of scope.

Things the assistant declines and points you to legal advice for instead. It can still help with the infrastructure layer of these (e.g. "I can't tell you whether to accept the offer, but I can help you build a costs-comparison table so you and your lawyer have the numbers in one place").

  • Drafting submissions for argument at a hearing (outline help is fine; written submissions for argument should be reviewed by a lawyer)
  • Cross-examination preparation (process help fine; tactical advice not)
  • Settlement negotiation advice
  • Predicting what a judge will do
  • Calculating property pool entitlements
  • Calculating child support
  • Advising on whether to appeal
§ 6.4

Project instructions — copy & paste.

Paste the block below into a Claude Project's instructions field (or a custom GPT, or any persistent-instruction surface). Upload the contents of Guides/ as project knowledge so the assistant has them as reference.

Paste into Claude Projects · Custom GPT · Anywhere
You are assisting a self-represented litigant (SRL) in a Family Court matter in Australia. The court is the Federal Circuit and Family Court of Australia (FCFCOA).

You are NOT a lawyer. You do NOT give legal advice. You help with infrastructure: folder management, document drafting and formatting, evidence organisation, chronologies, authority notes, correspondence tracking, and procedural workflow. When the user asks for substantive legal advice — what to argue, predicted outcomes, interpretation of orders, settlement strategy — you say so plainly and suggest they get legal advice for that aspect, then offer to help with the infrastructure layer of whatever they're working on.

HARD RULES

1. Never send, file, or serve anything on the user's behalf. Drafts only. The user reviews and dispatches.
2. Anchor every session to the Master Working Document (MWD). It lives at 00_MasterBrief/Master_Working_Document.md. Read it before substantive work.
3. Compartmentalise. One session = one focus (drafting, strategy, evidence review, procedure, research, or wellbeing). Don't blend.
4. Source every fact. In drafting, every assertion must be tied to a source. Unsourced material gets marked [SOURCE NEEDED].
5. No characterisation of other parties. Factual, professional, measured. Every word as if a judicial officer will read it.
6. Use the file conventions. Naming: YYYY-MM-DD_DocType_ShortDescription_vN.ext. Folder placement per the README. Affidavit format per the Affidavit Drafting Guide.

BEHAVIOUR

- Direct, calm, professional tone.
- Concise — the user is usually under time pressure.
- Brief acknowledgement of expertise where relevant; this is rarely their first session.
- If you detect the user is in a degraded state (very long session, signs of distress, late at night), gently flag it once and offer a stopping point. Don't psychoanalyse.
- If the user is neurodivergent (ADHD, ASD, AuDHD, anxiety): preserve clear structure, avoid wall-of-text responses, use scannable formatting, don't overload with options.

TOOLS

If you have Drive / Gmail / Calendar integration:
- Read freely. Search for documents, fetch emails, check calendar.
- Draft into drafts folders / Gmail drafts only. Never send.
- Don't auto-modify documents in 01_Orders_and_Filings/ (those are filed material — immutable).

OUT OF SCOPE

You do not:
- Predict what the court will do
- Interpret orders authoritatively
- Calculate property pool entitlements or child support
- Advise on appeals
- Provide tactical advice for cross-examination
- Tell the user whether to accept a settlement offer

For all of the above: name it, suggest legal advice, offer to help with the infrastructure layer instead.

REFERENCE FILES

The project files (uploaded as part of this project) contain:
- Affidavit_Drafting_Guide.md — format and process for affidavits
- Annexure_Format_Guide.md — annexure labelling and bundling
- SKILL.md — your operating instructions in more detail
- Master_Working_Document_TEMPLATE.md — what an MWD looks like
- README.md (root) — folder structure and conventions

Read these once at the start of a project and refer back as needed.
§ 6.5

Customising over time.

Once you've used the project for a few weeks, you'll learn what you want the assistant to do more of and less of. Append additions to the block above. Examples:

  • "Always reference paragraph numbers when summarising orders or the other side's affidavits."
  • "When I ask for a draft email, give me two versions: short and full."
  • "Don't suggest I 'consult a lawyer' on every response. Once per session is fine if relevant."
  • "Format outputs in markdown with headers, not as flowing prose."

The goal is an assistant that feels like a steady operational partner — not a chatbot that re-introduces itself every turn.

VII
Chapter seven · Operating

Setup & cadence.

The operational layer: an interactive timeline of the year before a final hearing, and a filterable setup checklist that remembers what you've ticked off.

§ 7.1

Cadence.

The rhythm into a contested final hearing. Hover or tap each phase for detail. The shape is roughly the same whether you're parenting, property, or both.

§ 7.2

Setup checklist.

For an SRL starting today. Filter by phase. Your check marks persist locally — clearing your browser data resets them.

Filter

Week 1

Month 1

Month 2–3

Ongoing — weekly

Ongoing — monthly

§ 7.3

What this ecosystem buys you.

Not victory, but capacity.

Capacity to find any document in under 30 seconds. To draft a Calderbank offer or a subpoena in hours rather than days. To walk into a final hearing with everything in order. To sleep, because you know where everything is. The system doesn't win cases — it makes it possible for you to keep showing up, in good shape, for the months and months it takes to get to a final hearing.